Inquiry Letter

Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others. The term is common in various business setups as it implies fund request or pre-proposal information. Owing to this usage, the term may be considered exclusive to these setups alone. But that is not the case, to this effect the below definition offers a justified meaning.

Example Inquiry letter :

inquiry letter

Order Letter

A letter of order is a document that confirms the details of a purchase of goods or services from one party to another. It usually includes more information about what you are ordering, like quantity, model number, or color, the payment terms, and the matter in which the products are to be shipped. When the recipient receives this letter, they will process the order and send the merchandise.

Example order letter :

CIPTA PERSADA Corp.

Cendana Raya Street No. 8

Jakarta Pusat 17423

Your ref : MP / DC / 55

Our ref : AM / L / 3A

16th October, 2009

Mr. Niccolo Machiavelli

Manager

Maju Tunggal Electronics Corp

Raya Merdeka Street No. 21

Bali 72852

Dear Mr. Niccolo :

Subject : Purchase Order No. 25

Thank you for your letter of 12nd October, enclosing your catalogue, price list, terms of payment and terms of delivery.

We shall pay for the goods by banker’s transfer on receipt of your pro-forma invoice and request delivery within two weeks (don’t forget to tell the transport method).

Send to our ware house address.

Sincerelly Yours,

Garry Aditya

Complaint Letter
A letter of complaint, or complaint letter, is normally written to deal with a problem situation when other attempts (i.e. phone contacts, e-mails, etc.) have failed to rectify the situation. The complaint letter formalizes a problem situation by putting it into writing and is usually the last resort to try to get a situation resolved. Properly written complaint letters can be very powerful and almost always get results, making them worth writing. To read an article on the subject of writing effective complaint letters.
Example :

Flat 303 Lucky Mansions
856 Cheung Sha Wan Road
Cheung Sha Wan
Kowloon

4 January 2011

The Administrative Officer
Exhibition Services
Exhibitions International
33 Kadoorie Avenue
Kowloon

Dear Sir/Madam

I attended your exhibition Sound Systems 2010 at the Fortune Hotel from 24 – 28 December and found it informative and interesting. Unfortunately, my enjoyment of the event was spoiled by a number of organisational problems. I explain each of the problems below.

Firstly, I had difficulty in registering to attend the event. You set up an on-line registration facility, but I found the facility totally unworkable. Even after spending several wasted hours trying to register in this way, the computer would not accept my application. I eventually succeeded in registering by faxing you.

Secondly, the exhibition was held at one of Hong Kong’s most prestigious hotels, but frankly the venue was better suited to a medium-sized business conference than to a large exhibition open by registration to the public. The lack of space led to serious overcrowding in the venue, particularly at peak visiting times (i.e. lunch times and early evening). On one or two occasions I was also seriously concerned about the physical safety of attendees.

The final point I want to make concerns product information. It is very enjoyable to see and test a range of excellent sound systems, but it is also important to be able to take away leaflets on interesting products, so that more research can be done before deciding which system to buy. However, by the time I attended the exhibition all the leaflets had been taken.

Could I please ask you to look into these matters – not only on my behalf but also on behalf of other attendees, and in fact on behalf of your company, too.

I look forward to hearing from you.

Yours faithfully

Michael Leung

Application Letter

A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information on your skills and experience. A letter of application typically provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences. Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

Example :

job_application_letter_3

MEMO

A memo can have only a certain number of formats; it may have a format specific to an office or institution. In law specifically, a memorandum is a record of the terms of a transaction or contract, such as a policy memo, memorandum of understanding, memorandum of agreement, or memorandum of association. Alternative formats include memos, briefing notes, reports, letters or binders. They could be one page long or many. They may be considered as grey literature. If the user is a cabinet minister or a senior executive, the format might be rigidly defined and limited to one or two pages. If the user is a colleague, the format is usually much more flexible. At its most basic level, a memorandum can be a handwritten note to one’s supervisor. In business, a memo is typically used by firms for internal communication, as opposed to letters which are typically for external communication

Example :

memo1

Source :

http://jobsearch.about.com/od/jobsearchglossary/g/letterofapplication.htm

http://yanizzeccson.blogspot.com/2011/01/complaint-letter.html

http://habibie16.blogspot.com/2013/10/inquiry-letter-order-letter-definition.html

http://letters.targetstudy.com/inquiry-letter/

http://en.wikipedia.org/wiki/Memorandum